What's Been Mailed
Here are listed the mass mailings sent from the OA national office.
In general, these mailings are sent to the local council Scout
Executive, to be passed on to the lodge leadership. Some mailings
are sent to other people.
This list will be updated when a new mailing takes place, so that lodge
chiefs and advisers can obtain important program information in
a timely manner as it arrives at their local council service center.
Please do not send us email asking when an expected item will be mailed.
We do not control the mailing schedules. Once something has been mailed,
we will add it to this page.
Note: In some cases, the size of the mailing results in sections of
the mailing being sent out over the course of several days. In this
case, the date given is the last day any piece was sent out.
Mailings that have been sent out:
Mailed September 1, 2005:
Operations Update 05-9
Discusses
Changes to National Awards and Recognitions.
Sent to council Scout Executives, Section Chiefs, Section Advisers,
Area Directors, Lodge Advisers, and National OA Committee members.
Mailed March 1, 2005:
Operations Update 05-3
Discusses
OA Membership Verification
Sent to council Scout Executives, Section Chiefs, Section Advisers,
Area Directors, Lodge Advisers, and National OA Committee members.
Mailed January, 2005:
2005 Lodge Program Pak.
Includes:
2005 Lodge Charter,
2005 Vigil Petitions,
2005 Founders' Award Petitions,
2005 Quality Lodge Recognition Petition,
Goodman Scholarship Application,
Sample Unit Election Forms,
Lodge Finance Record Book,
Lodge Money Earning Application,
2005 OA Trail Crew Application,
2005 OA Northern Tier Wilderness Voyage Application,
2005 OA Ocean Adventure Application,
2005 Lodge Program Resource Book
OA National Bulletin Order Form,
Philbreak Application.
Sent to Scout Executives after processing of the lodge
recharter application.
Mailed October 4, 2004:
Invitation and registration information
for the National Planning Meeting
at Westlake, Texas on Dec 27-30.
Sent to all section chiefs,
members of the National
Order of the Arrow Committee, and
Section Advisers of record.
Mailed October 1, 2004:
2004 Lodge Charter Renewal kit
Includes:
Cover memo,
Purpose and Procedures for Lodge Charter Renewal,
2005 Lodge Charter Renewal Application,
Quality Lodge Recognition Petition for 2004,
2004 E. Urner Goodman Camping Award Petition,
2004 National Service Award Petition,
2005 OA National Bulletin Direct Mail Request form,
2005 Service Grant Application,
E. Urner Goodman Scholarship Fund Application,
2005 OA Wilderness Voyage Application,
2005 OA Trail Crew Application,
2005 OA Ocean Adventure Application,
Leadership In Service award requirements flyer,
2005 OA Leadership In Service Award Order form,
Purpose of the Order / Mission of the Lodge sheet,
National Order of the Arrow Committee listing.
Sent to all Scout Executives.
(Copies also sent to Section Advisers on Oct. 4th.)
Mailed September 30, 2004:
Operations Update 04-9
Discusses
Lodge Numbers.
Sent to council Scout Executives, Section Chiefs, Section Advisers,
Area Directors, Lodge Advisers, and National OA Committee members.
Mailed January, 2004:
2004 Lodge Program Pak.
Includes:
2004 Lodge Charter,
2004 Vigil Petitions,
2004 Founders' Award Petitions,
2004 Quality Lodge Recognition Petition,
Goodman Scholarship Application,
Sample Unit Election Forms,
Lodge Finance Record Book,
Lodge Money Earning Application,
2004 Philmont OA Trail Crew Application,
2004 OA Northern Tier Wilderness Voyage Application,
2004 Lodge Program Resource Book
OA Clip Art,
2004 National OA Calendar,
OA National Bulletin Order Form,
Philbreak Application.
Sent to Scout Executives after processing of the lodge
recharter application.
Mailed November 14, 2003:
2004 National Conference Reservation Kit
Includes:
Cover memo
Important Conference Information (Benefits, Dates & Location,
Reservation Information, Staff Information),
2004 NOAC Council Contingent Reservation Form,
2004 NOAC Council Contingent Transmittal Form, and
NOAC Staff Application Process.
Sent to Scout executives.
Copies sent to section advisers.
(Note: Copies of all the material in the kit are available on
this web site in the
NOAC 2004 Background
section of the National Events area.)
Mailed October 3, 2003:
Invitation and registration information
for the National Planning Meeting
at Westlake, Texas on Dec 27-30.
Sent to all section chiefs,
members of the National
Order of the Arrow Committee, and
selected key NOAC staff.
Informational copies sent to section advisers,
section staff advisers, area directors, and
region key-three.
Mailed October 1, 2003:
2003 Lodge Charter Renewal kit
Includes:
Cover memo,
Purpose and Procedures for Lodge Charter Renewal
2004 Lodge Charter Renewal Application,
2003 Quality Lodge Recognition Petition,
2003 E. Urner Goodman Camping Award Petition,
2003 National Service Award Petition,
2004 OA National Bulletin Direct Mail Request form
2004 Lodge Service Grant Application,
E. Urner Goodman Scholarship Fund Application,
2004 OA Wilderness Voyage Application,
2004 OA Trail Crew Application,
2003 Arrowman Service Award Order form,
2004 DSA Application,
2004 Red Arrow Award Application,
Purpose of the Order / Mission of the Lodge sheet,
National Order of the Arrow Committee listing.
Sent to all Scout Executives.
(Copies also sent to Section Advisers on Oct. 14th.)
Mailed January, 2003:
2003 Lodge Program Pak.
Includes:
2003 Lodge Charter,
2003 Vigil Petitions,
2003 Founders' Award Petitions,
2003 Quality Lodge Recognition Petition,
Goodman Scholarship Application,
Maury Clancy American Indian Campership Application,
Sample Unit Election Forms,
Lodge Finance Record Book,
Lodge Money Earning Application,
2003 Philmont OA Trail Crew Application,
2003 OA Northern Tier Wilderness Voyage Application,
Arrowman Service Award,
2003 Lodge Program Resource Book (containing
National OA Leadership list,
National Training Schedule,
Resource Material List,
Jumpstart information,
Membeship Retention Ideas,
Brotherhood Conversion Ideas,
Marketing Matrix,
Training Matrix,
Scoutreach Mentoring Application,
Arrowman Service Award,
and the OA Calendar),
OA Clip Art,
2003 National OA Calendar,
OA National Bulletin Order Form,
Philbreak Application,
Seabase Flyer.
Sent to Scout Executives after processing of the lodge
recharter application.
Mailed November 8, 2002:
2003 Indian Summer Reservation Kit.
Includes:
Important Conference Information (Dates & Location,
Reservation Information, Attendance, etc.),
2003 Indian Summer Lodge Contingent Reservation Form, and
2003 Indian Summer Lodge Conference Contingent Transmittal Form.
Sent to Scout Executives and Section Advisers.
Mailed October 4, 2002:
Invitation and registration information
for the National Planning Meeting
at Westlake, Texas on Dec 27-30.
Sent to all section chiefs,
section advisers of record, and members of the National
Order of the Arrow Committee.
Mailed September 20, 2002:
2003 Lodge charter renewal kit
Includes:
Cover memo,
2003 Lodge Charter Renewal Application,
2002 Quality Lodge Recognition Petition,
2002 E. Urner Goodman Camping Award Petition,
2002 National Service Award Petition,
2003 OA National Bulletin Direct Mail Request form
2003 Lodge Service Grant Application,
E. Urner Goodman Scholarship Fund Application,
2003 OA Wilderness Voyage Application,
2003 OA Trail Crew Application,
2002 Arrowman Service Award Order form,
and other items.
Sent to all Scout Executives,
with copies to Area Directors, Region Key-3,
and Section Advisers.
Mailed April 16, 2002:
2002 National OA Conference Lodge
Contingent packet.
Includes
Cover Memo (giving confirmed 2002 NOAC youth and adult spaces),
2002 Lodge Contingent Leader Guide,
Individual Registration forms,
Program and Training Guide for Participants,
Trading Post Pre-Order forms,
Lodge Roster and Room Assignment form,
Travel Advisory and Registration Appointment Request form,
Airline Information Flyer,
Program Participation Packet (Applications and Information forms),
Transmittal forms,
Local and National Tour Permits,
Class 3 Personal Health and Medical form.
Sent to Scout Executives of lodges that have submitted
NOAC reservations.
Mailed January, 2002:
2002 Lodge Program Pak.
Includes:
2002 Lodge Charter,
2002 Vigil Petitions,
2002 Founders' Award Petitions,
2002 Quality Lodge Recognition Petition,
Goodman Scholarship Application,
Maury Clancy American Indian Campership Application,
Sample Unit Election Forms,
Lodge Finance Record Book,
Lodge Money Earning Application,
2002 Philmont OA Trail Crew Application,
2002 OA Northern Tier Wilderness Voyage Application,
Arrowman Service Award,
2002 Lodge Program Resource Book (containing
National OA Leadership list,
National Training Schedule,
Resource Material List,
OA / Scoutreach Mentoring information,
Arrowman Service Award information,
Webelos - Boy Scout Transition information,
and the OA Calendar),
OA Clip Art,
2002 National OA Calendar,
OA National Bulletin Order Form,
OA & Cub Scout Outdoor Program Flyer.
Sent to Scout Executives after processing of the lodge
recharter application.
Mailed November 7, 2001:
2002 National Conference Reservation Kit
Includes:
Important Conference Information (Dates & Location,
Reservation Information, Staff Information),
2002 NOAC Lodge Contingent Reservation Form,
2002 NOAC Lodge Conference Contingent Transmittal Form,
NOAC Staff Application Process, and
2002 NOAC Support Staff Application.
Sent to Scout Executives.
(Note: Copies of all the material in the kit are available on
this web site in the
NOAC 2002 Background
section of the National Events area.)
Mailed September 28, 2001:
Lodge charter renewal kit
Includes:
2002 Lodge Charter Renewal Application,
2001 Quality Lodge Recognition Petition,
2001 E. Urner Goodman Camping Award Petition,
2001 National Service Award Petition,
2002 OA National Bulletin Direct Mail Request form
2002 Lodge Service Grant Application,
E. Urner Goodman Scholarship Fund Application,
Distinguished Service Award Nomination,
Red Arrow Award Application,
2002 OA Wilderness Voyage Application,
2002 OA Trail Crew Application,
and other items.
Sent to all Scout Executives
.
Mailed August 1, 2001:
Lodge Resource Videotape
Sent to Scout Executives and National OA Committee. Copies also
sent later (September 7) to Section Advisers.
Mailed July 16, 2001:
Arrowman Service Award
A sample Arrowman Service Award emblem and
Pocket Certificate, to be used for vigorous promotion of this program.
Sent to all Section Advisers on record.
Mailed April 27, 2001:
Operations Update 01-4
Discusses
OA Associate Adviser Leadership Positions and Patches Approved.
Sent to council Scout Executives, Section Chiefs, Section Advisers,
Area Directors, and National OA Committee members.
Mailed April 25, 2001:
New Field Operations Guide.
Sent to Region Key-3, Area Directors,
Section Key-3, and National Committee. (Mailings to
Southern region personnel will be delayed until about the second week
of May, after their mailing list is updated following their
realignment and conclaves).
Mailed February 23, 2001:
Operations Update 01-2
Discusses
Driving Vigil Ceremony Participants.
Sent to council Scout Executives, Section Chiefs, Section Advisers,
Area Directors, and National OA Committee members.
Mailed January 17, 2001:
Operations Update 01-1
Discusses Selection of Adult Leaders in Units.
Sent to council Scout Executives, Section Chiefs, Section Advisers,
Area Directors, and National OA Committee members.
Mailed January, 2001:
2001 Lodge Program Pak.
Includes:
2001 Lodge Charter,
2001 Vigil Petitions,
2001 Founders' Award Petitions,
2001 Quality Lodge Recognition Petition,
E. Urner Goodman Camping Award Petition,
Goodman Scholarship Application,
Maury Clancy American Indian Campership Application,
Sample Unit Election Forms,
Lodge Finance Record Book,
Lodge Money Earning Application,
2001 Philmont OA Trail Crew Application,
2001 OA Northern Tier Wilderness Voyage Application,
Arrowman Service Award,
2001 Lodge Program Resource Book,
National Service Award Petition,
OA Clip Art,
2001 NLS Calendar,
OA National Bulletin Order Form,
OA / Scoutreach Mentoring (Factsheet & Application).
Sent to Scout Executives after processing of the lodge
recharter application.
Mailed September 29, 2000:
Lodge charter renewal package
Includes:
Lodge Charter Renewal Form, Quality
Lodge Petition, E. Urner Goodman Camping Award application,
2001 Service Grant Application, Wilderness Voyage Applications,
Trail Crew Applications,
National Service Award Petition.
and various other items.
Sent to all Scout Executives with respective
copies to Area Directors, Region Key-3,
Area Advisers, and Section Advisers.
Mailed April 14, 2000:
2000 National OA Conference Lodge
Contingent packet.
Includes 2000 NOAC Lodge Contingent Leader Guidebook,
various applications, and registration forms.
Sent to Scout Executives of lodges that have submitted
NOAC reservations.
Mailed April 11, 2000:
OA Voyage Promotion Information.
Includes new
OA Voyage multimedia
presentation on CD
and additional program information.
Sent to Section Advisers of record.
Mailed March 14, 2000:
OA Trail Crew and OA Voyage Acceptance Letters.
Sent to those youth Arrowmen accepted for the program.
Mailed March 2, 2000:
Section Key 3 and Area Adviser 2000 NOAC Reservation
information.
Includes NOAC reservation information for those section
Key 3 and Area leaders not already serving on NOAC
Support staff.
Sent to Section Advisers and Area Advisers of record.
Mailed January, 2000:
2000 Lodge Program Pak.
Includes:
2000 Lodge Charter,
Service To America Certificate,
2000 Vigil Petitions,
2000 Founders' Award Petitions,
2000 Quality Lodge Recognition Petition,
Goodman Scholarship Application,
Maury Clancy American Indian Campership Application,
Sample Unit Election Forms,
Lodge Finance Record Book,
Lodge Money Earning Application,
2000 Philmont OA Trail Crew Application,
2000 National OA Program Calendar,
2000 OA Northern Tier Wilderness Voyage Application,
OA Resource Material Available from the National Office,
National Service Award (Overview And Petition),
OA Clip Art,
2000 NLS Calendar.
Sent to Scout Executives after processing of the lodge
recharter application.
Mailed November 19, 1999:
2000 National OA Conference Reservation Kit.
Includes NOAC reservation information, Lodge Contingent
Reservation form, Transmittal form, and information on
the NOAC Staff application process. The cover letter
specifies the lodge reservation quota.
Sent to to Scout Executives
and Section Advisers of record.
Mailed October 20, 1999:
National Service Award information and Petition.
Sent to to Scout
Executives, Lodge Advisers, and Section Advisers of record.
Mailed October 8, 1999:
Invitation and registration information
for the National Planning Meeting
at Westlake, Texas on Dec 27-29.
Sent to all section chiefs,
section advisers of record, and members of the National
Order of the Arrow Committee.
Mailed October 1, 1999:
Lodge charter renewal package
Includes:
Lodge Charter Renewal Form, Quality
Lodge Petition, E. Urner Goodman Camping Award application, 2000 Service
Grant and Northern Tier/Trail Crew Applications, Distinguished Service
Award and Red Arrow Award nomination forms, and Service to America
recognition information. Sent to all Scout Executives with respective
copies to Area Directors and Section Advisers.
Mailed September 21, 1999:
OA Unit Election video.
New video for use in conducting unit elections and
training unit election teams. Two copies sent to each lodge in care of
their Scout executive and one sent to each section adviser of record.
Mailed August 24, 1999:
2000 OA Service Grant application.
A copy of the 2000 OA Service Grant application (due back November
30th). Mailed to lodge advisers of record (using their home address),
council Scout Executives, section advisers, and region key three's.
Mailed July 27, 1999:
Operations Update 99-7.
Package containing Operations Update 99-7, information packet on the new
Coleman Outdoor Adventureship program (including application forms),
and job descriptions of the new OA
Troop Representative and OA Team Representative junior
leadership positions. Sent to all council Scout Executives,
and section advisers.
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